Final answer:
The only approved means to organize and document medical information is through medical records, which can be in the form of electronic databases or paper files, and these records help improve healthcare quality and address privacy concerns.
Step-by-step explanation:
The only approved means of organizing and documenting information, including the results of medical screenings and waivers, is through medical records. These records can be maintained in various forms, such as electronic databases or paper files, but the essential element is that they constitute a formal record-keeping system. Electronic databases, in particular, are becoming more prevalent due to their efficiency and the ease with which they can be shared among healthcare providers. This sharing aims to improve the quality and reduce the cost of healthcare while addressing concerns about the privacy of electronic health records. It is important to note the Freedom of Information Act does have exceptions, such as not disclosing medical records for government employees.