Question

Which of the following statements is true of a job specification as well as a job description?

Select one:
a. Both the job description and job specification are used exclusively for internal job postings.
b. Both the job description and job specification are used to develop recruiting materials.
c. Both the job description and job specification determine, through observation and study, pertinent information about a job.
d. Both the job description and job specification specify the educational qualification required for a job.
e. Both the job description and job specification specify the cost of hiring current employees to fill job openings.

Answer 1

The correct option is b. Both the job description and job specification are used to develop recruiting materials.

The job description and job specification both derive from job analysis and are essential for developing recruiting materials to attract and assess potential candidates, ensuring they meet the established criteria for a role.

Step-by-step explanation:

Both the job description and job specification play crucial roles in the hiring process. Job descriptions outline the duties and responsibilities of a position, often created through a thorough job analysis involving observation, surveys, and interviews. However, job specifications, also derived from job analysis, list the required knowledge, skills, abilities (KSAs), and other qualifications needed by an employee to perform the job well. The correct answer to the student's question is: b. Both the job description and job specification are used to develop recruiting materials.

Observation and interaction with current employees provide insight into the tasks and skills needed for a particular role, aiding in the formulation of a job description and job specification. These tools are utilized to attract and assess potential candidates, ensuring that they match the criteria established for the role. Therefore, accurate job descriptions and specifications are integral to efficient and effective recruitment and employee selection.