Question

Should I physically examine each original document the employee presents?

a) Yes, always
b) No, only if there are discrepancies

Answer 1

Employees should always physically examine each original document presented for authenticity and accurate verification. This practice is rooted in professional accuracy standards similar to report reviews by supervisors and historical scrivening practices.

Step-by-step explanation:

To answer the student's question, yes, you should physically examine each original document the employee presents. This is necessary to verify the authenticity and accurately confirm the information therein. This principle is similar to the best practices in a professional setting where a supervisor may ask to review a report if some numbers seem off, indicating the importance of accuracy and review. Additionally, in the context of historical scrivening practices, when there were two or more scriveners in an office, they would assist each other in verifying the accuracy of their copies, highlighting the collaborative nature of ensuring the precision of essential documents.

Yes, it is advisable to physically examine each original document presented by the employee. This practice is crucial for verifying the authenticity and ensuring the accuracy of the information contained in the documents. Similar to best practices in a professional setting where a supervisor may review a report to confirm accuracy, the physical examination of original documents serves as a critical step in the verification process. In historical scrivening practices, where multiple scriveners collaborated in offices, there was a shared responsibility for ensuring the precision of copies. This collaborative approach underscores the importance of thorough examination and review in different contexts, emphasizing the significance of accuracy and authenticity in handling essential documents and information.

Answer 2

It is important to physically examine each original document presented by an employee for authenticity and accuracy, regardless of discrepancies.

Step-by-step explanation:

When examining original documents presented by an employee, it is important to physically examine each document, regardless of whether there are discrepancies or not. This ensures the authenticity of the documents and helps prevent fraud or misrepresentation.

Physically examining the documents allows you to check for any signs of tampering, such as altered signatures or erased information. It also allows you to verify the accuracy of the information provided by comparing it with the original documents. This careful inspection process is particularly crucial when dealing with sensitive information or when the accuracy of a document could significantly impact business operations. By consistently physically examining each original document, you can maintain a thorough and reliable record-keeping system, which is essential for legal and compliance purposes.