Question

What information technology process is used to produce documents that are duplicate digital copies of a paper document?

A) Data Encryption
B) Data Compression
C) Optical Character Recognition (OCR)
D) Digital Imaging

Answer 1

Digital Imaging is the IT process used to create duplicate digital copies of paper documents, not to be confused with xerography, which is used for physical copies.

Step-by-step explanation:

The information technology process used to produce duplicate digital copies of a paper document is D) Digital Imaging. This process involves using a scanner to convert the information on a paper document into a digital format, creating an exact digital replica of the original physical document. The term xerography is related but refers to a dry copying process based on electrostatics, mainly used in copy machines and laser printers. Xerography involves several steps including the charging of a photoconducting drum, transfer of an image to create a positive charge duplicate, attraction of toner to the charged areas, and the transfer of toner to paper. However, this doesn't create a digital copy but a physical one.

Answer 2

The process used to create duplicate digital copies of paper documents is Digital Imaging. Digital Imaging captures the document as an image, which can then be stored and distributed electronically. It differs from OCR, which recognizes and encodes text.

Step-by-step explanation:

The information technology process that is used to produce documents that are duplicate digital copies of a paper document is D) Digital Imaging. This process involves the use of a scanner or camera to capture an image of the paper document, which creates a digital version that can be stored, shared, and reproduced electronically.

Documents that have been converted into digital images can be easily distributed and accessed on computers and other digital devices. Unlike Optical Character Recognition (OCR), which converts typed or handwritten text into machine-encoded text, digital imaging captures the document as an image, without recognition of the content. This makes Digital Imaging an ideal method for creating exact replicas of original paper documents.