Final answer:
Reviewing business communication before sending is crucial to identify errors, improve clarity, and ensure legal compliance, which are all critical for maintaining professionalism and effectiveness in communication.
Step-by-step explanation:
Reviewing a business communication before sending it is important because it helps identify errors and improve clarity. This revision process ensures that the message is clear and concise, and contains no spelling or grammar mistakes which could potentially harm the professional image of the sender.
Additionally, proofreading confirms that the right tone and appropriate content are being used, that the message is understandable, and it enhances the communication's effectiveness. The review process consists of several steps to ensure error-free communication. This includes reading the message for clarity, using spelling and grammar check tools, checking the correct use of words, and verifying that the recipient's address is correct.
Also, one should check the content, tone, and closing to make sure they make the desired impression and that the purpose of the message is clear. Furthermore, for communications with legal implications, this process helps to ensure legal compliance by rephrasing legal language into plain English, thereby avoiding misunderstandings or issues down the line.