Final answer:
When a new employee makes personal copies on a company copy machine it is essential to review and enforce the company's policy, educate the employee on the importance of confidentiality and professional standards, and address security risks involved with personal data.
Step-by-step explanation:
When a new employee decides to use company resources such as a copy machine to make copies of personal tax returns, the best course of action involves a few steps
- Review the company's policy regarding the use of office equipment for personal purposes.
- Inform the new employee of this policy, emphasizing the importance of maintaining professional standards and confidentiality at the workplace.
- Provide guidance on appropriate use of company resources, and if necessary, remind them of potential security risks associated with the handling of personal and financial information.
It is important for all employees to adhere to company policies to ensure a professional work environment and the protection of sensitive data. Managers or HR representatives should address the situation tactfully and promptly to prevent any misunderstandings or potential breaches of confidentiality.