Final answer:
To minimize communication distractions, it's advisable to set aside time, choose a conducive location, and plan ahead. Asking a secretary to send text messages is not a recommended step as it may introduce more distractions.
Step-by-step explanation:
To communicate effectively and avoid distractions, certain steps can be taken as part of good practice. This includes setting aside adequate time for communication, choosing the right location that fosters a good environment for dialog, and planning ahead to ensure that all necessary information and materials are ready for the interaction. However, asking your secretary to send text messages instead of knocking on the door is not a step to avoid communication distractions; in fact, it could introduce more disruptions during times when concentration is crucial.
Being mindful of the impacts that electronic devices have on attention and the importance of undivided focus is key. For example, checking emails only several times a day and turning off notifications during personal time can greatly reduce distractions. Likewise, setting clear boundaries for the use of technology, such as putting away phones during class or meetings, can significantly enhance attentiveness and the effectiveness of the communication.