Final answer:
To send a manual email effectively, one must compose the email with a clear message, proofread it, and ensure the recipient's address is correct. If the email becomes too lengthy or for serious matters like challenging a grade or changing work hours, consider direct conversation.
Step-by-step explanation:
To send a manual email using proper email etiquette, the first thing you should do is compose your email carefully. Ensure that your email clearly conveys your message, contains all the necessary information, and is concise. It is important to proofread your email for any spelling or grammar mistakes, as well as to verify that your message is appropriate and professional.
When typing the recipient's address, double-check to make sure it is correct to prevent sending your email to the wrong person. If you find yourself needing to explain complex issues or if your email is becoming too lengthy—for instance, over 200 words—you may want to reconsider the communication method. In cases of serious matters like challenging a grade or needing to change your work schedule, a face-to-face conversation or a phone call might be more suitable. This approach can often lead to a more direct resolution and eliminate potential misunderstandings that could arise from an email exchange.