Question

To ensure a well-planned meeting, assess whether the meeting is necessary, ensure that those present are necessary, ask for information in advance, articulate goals, and set an ________.

Answer 1

To ensure a well-planned meeting, define clear goals that are necessary, achievable, relevant, time-bound, and set a structured agenda. A purpose statement will help focus the meeting, while an outline organizes main ideas for clear communication.

Step-by-step explanation:

To ensure a well-planned meeting, it is critical to assess whether the meeting is necessary, confirm that those present are essential, request information in advance, clearly articulate the goals, and set an agenda.

Defining Your Goals : When identifying your meeting goals, consider how you can achieve them. This involves planning and setting objectives that are Achievable, Relevant, and Time-bound. Make sure that these goals are realistic and support your overarching objectives. Additionally, having a specific target date or deadline can help maintain focus and momentum.

Specific Purpose : Develop a purpose statement to clarify what you wish to accomplish, ensuring that it resonates with your intended audience. For example, "By the end of this presentation, my audience will...". A well-crafted purpose statement helps maintain audience-centered content.

Outlining the Meeting : Before the meeting, create an outline that organizes main ideas and points of discussion. This will help you present your ideas effectively.