Final answer:
When writing to a community partner, include a brief and clear introduction, focus on factual information without personal biases, and use respectful language while avoiding jargon and unsolicited advice.
Step-by-step explanation:
When contacting your community partner through a letter, it's essential to keep several key points in mind. Firstly, you should start with a brief and clear introduction of yourself and the purpose of your communication. This helps to establish context and makes your intentions clear from the beginning. It is crucial to avoid personal opinions and biases, as these can detract from the professionalism of your letter. Instead, focus on presenting factual information and keeping the tone neutral.
In the interest of clarity and ensuring that your message is easily understood, it's generally best to avoid using jargon and technical terms that might not be familiar to your audience. Additionally, offering unsolicited advice can seem presumptuous and may not be well-received. Effective communication also involves respectful language and careful consideration of the words you choose.
It is always helpful to build knowledge about the community and understand its history as it can strengthen the partnership. It shows respect and sincere interest in the engagement. Lastly, end your letter with a courteous closing, expressing your willingness to discuss or follow up on the matter, and ensure to provide your contact information for further communication.