The student's question relates to merging data from an Access table to a Word document. The correct process involves using Word's Mail Merge feature rather than exporting data as an Excel file. The Export feature in Access and the Review tab in Word serve different purposes and are not directly used for merging data.
To merge data in an Access table with an existing Word document, you must follow a series of steps. Firstly, in Microsoft Access, select the table you wish to merge from the Navigation pane. However, for the specific action of merging with a Word document, you don't actually use the Export feature to download the table as an Excel file. Instead, you would use Microsoft Word's Mail Merge feature to connect to the Access database directly. After establishing the connection, you can insert the fields from the Access table into your Word document and complete the merge process.
If you were to export data for other uses, such as creating a backup or using the data in another program, you might then use the Export group on the External Data tab. In that scenario, you could download the table in Excel by selecting the XLS option and choose the location to save the file, but this is not part of the direct merge process with Word.
To accept or reject changes in a Word document, you would open the document and click on the Review tab, but this is a separate process that's usually involved after editing a document with tracked changes, not directly related to merging data from Access.