Final answer:
The secretary is expected to have minutes from past meetings, pay schedule details, benefits and safety information, and current operational guidelines on hand during each meeting for reference.
Step-by-step explanation:
At each meeting, the secretary is required to have on hand four items for reference. These items typically include the following:
- Minutes from the previous meeting or any related past meeting to provide context and history.
- Details on the pay schedule and process for submitting timesheets and attendance, which could be necessary for discussions on staffing or budget.
- Information about benefits and safety requirements that might be relevant to the current meeting's agenda or general operations.
- Current operational guidelines such as those involving overtime, leave, and the use of shared spaces, which could include codes and passwords for various systems.
These items ensure that the secretary, and by extension, the rest of the members, are well-informed and capable of making decisions or reviewing topics with all relevant information at hand.