Question

You receive an email directing you to review and comment on a draft standard operating procedure that is stored electronically on a shared drive. You are instructed to reply to the sender when you have completed the task. Is the email you received a federal record that you need to save?

1) True
2) False

Answer 1

An email directing the review of a draft operating procedure and requiring a follow-up is likely considered a federal record that must be saved, as it documents significant agency decisions and business.

Step-by-step explanation:

The email you received instructing you to review and comment on a draft standard operating procedure is likely a federal record that needs to be saved. In the context of federal record keeping requirements, communications such as emails that document significant actions or decisions are generally considered records. This is because they provide evidence of an agency's policies, business, and activities. Therefore, as a general rule, if the email is related to substantial agency business and is not a personal message, it should be preserved in accordance with applicable records management policies.