Final answer:
A negative message should be conveyed with a blend of professionalism, empathy, and clarity, maintaining respect for the individual while being honest about the decision. Acknowledge the effort, provide an opportunity for feedback, and encourage the employee to consider future opportunities within the organization.
Step-by-step explanation:
Writing a negative message in a workplace scenario requires balancing professionalism with empathy and clarity. When informing an employee about not being selected for a position, it is essential to be both direct and sensitive. Below is an example of how such a message might be constructed:
Dear [Employee's Name],
I want to thank you for your interest in the Transport Supervisor position and for the time you invested in the application and interview process. After careful consideration, we have decided to move forward with another candidate for this role. Your continued contribution to our team is highly valued, and we recognize the dedication and hard work you bring to your current position. Although this particular opportunity did not work out, we are confident in your abilities and look forward to your ongoing contributions to our success. We would also be happy to provide feedback on your application, should you find it helpful for your professional development.
Please know that we are committed to supporting your career growth and would encourage you to apply for future openings for which you qualify. Once again, thank you for your interest in the Transport Supervisor position and for your understanding.
Sincerely,
[Your Name]
[Your Position]