Final answer:
To reduce time spent on emails, set priorities, limit email checking to specific times, and differentiate work from personal life. Write concise emails with clear subject lines and always proofread before sending. If necessary, choose direct conversations for complex messages.
Step-by-step explanation:
To spend way less time on email every day, start by setting your priorities at the end of each day. Be realistic about what you can achieve within your available time. Limit your email response times to set periods during the day, and then close your email app to prevent distractions. Make sure to distinguish between work and personal life, protecting private time by turning off electronic communications outside of work hours.
When composing emails, employ concise paragraphs and add a blank line between each to facilitate easy reading. The structure of your email should be straightforward, aiding the reader to grasp your points quickly. The importance of a relevant and clear subject line cannot be overstressed, as it greatly influences the open rate of emails.
Before sending out an email, always proofread to ensure clarity and grammatical accuracy. If the message is too complex and exceeds 200 words, consider a direct conversation instead. Consistent proofreading and careful attention to the recipient's details will preserve professionalism in your email communications, ultimately saving you time.