Final answer:
To address an employee being paid out of band, send a professional email to discuss their compensation package, focusing on confidentiality and support. This contact should be handled with care to maintain professionalism and fairness.
Step-by-step explanation:
Addressing an employee who is being paid out of band requires a careful approach. Initially, it is best to place emphasis on gathering information and understanding the specifics behind the employee's compensation. To professionally explore this issue, sending a professional email to initiate a dialogue would be a prudent step. This email should be courteous, succinct, and directly state the intention of discussing the matter further.
The email could look something like this:
Dear [Employee's Name],
I hope this email finds you well. I am writing to inquire about a time when we could meet to discuss your current compensation package. It has come to our attention that there may be a discrepancy in relation to the company's pay scales, and it is important that we address this matter promptly to ensure fairness and transparency.
Could you please let me know your availability in the coming week so we can sit down and discuss this further?
Thank you for your attention to this matter, and I look forward to our conversation.
Best regards,
[Your Name]
[Your Position]
It is essential to conduct such discussions confidentially and respectfully, ensuring the employee feels supported through the process.