Question

Alice is an association manager for the Dry Creek Board of REALTORS®. Which of the following solutions might Alice offer to the board president for more efficient use of meeting time?

a) At the beginning of the meeting, approve the current agenda so that "surprise" items are not introduced during the meeting.
b) Use a "timed agenda" and be certain that the chair adheres to the schedule established by this agenda.
c) Consider holding in-person meetings quarterly and replace the other two face-to-face sessions with one-hour conference calls.
d) Staff should not send supporting materials in advance to ensure that the group will not have enough information to argue points as they are made during the meeting.
e) Ensure that the chair limits discussion to the item before the group.
f) The chair should adjourn the meeting on time, even if business is left unfinished.

Answer 1

Alice can offer solutions such as approving the current agenda, using a timed agenda, holding quarterly in-person meetings with interim conference calls, sending supporting materials in advance, ensuring the chair limits discussion to the agenda, and adjourning the meeting on time.

Step-by-step explanation:

Alice, as an association manager for the Dry Creek Board of REALTORS®, could suggest several solutions to the board president for more efficient use of meeting time. These include:

• Approving the current agenda at the start of the meeting to prevent 'surprise' items from being introduced unexpectedly.
• Implementing a timed agenda where each item has a dedicated time slot, ensuring that the chair adheres to it and the meeting progresses efficiently.
• Considering the option of holding quarterly in-person meetings, while supplementing them with regular conference calls to address ongoing issues without the need for frequent face-to-face gatherings.
• Making sure that supporting materials are sent to board members in advance to facilitate informed discussions.
• Ensuring the chair limits discussion to the agenda item at hand to maintain focus and prevent side-tracking.
• The chair should aim to adjourn the meeting on time, even if some items remain unresolved, which can be carried over to the next meeting or addressed in a different format if necessary