Final answer:
When planning a meeting budget, one must establish the available funds, determine costs for materials and speaker fees, and decide on a registration fee to offset expenses. Contacting other associations or focusing solely on food costs are not direct steps in the budgeting process. Ultimately, the budget must consider all aspects of the event within the confines of available financial resources.
Step-by-step explanation:
Planning a meeting budget involves several crucial steps to ensure financial responsibility and success for an event. First and foremost, you need to establish the amount of funds available for the meeting; this will guide all other decisions. Next, assessing the costs associated with the meeting is essential, including determining the costs for materials and the speaker fees. Additionally, planning may involve deciding on a registration fee to help offset some of the expenses, if necessary. While contacting a neighboring association for budget comparisons can provide helpful insights, it is not a direct step in the budgeting process. Furthermore, while important, building the entire budget around food costs would not be pragmatic without considering all the other expenses. Lastly, understanding financial resources available from the organization and aligning these with event needs is essential, considering both equipment and labor that could be supported internally.
Every decision should lead back to the financial plan or budget, as success lies not just in having funds, but in astute allocation and management of these resources, bearing in mind that money alone does not equate to the artistic or creative success of an event.