Final answer:
To refile missing or orphaned documents, confirm their absence in the current index, prepare them by ensuring they are complete, sort them according to the filing criteria, file them in the proper location, and update tracking records.
Step-by-step explanation:
If the missing or orphaned documents need to be refiled, several steps should be taken. Firstly, the index or filing system must be checked to confirm that these documents do not already exist in the system. If they are indeed not present, the documents should be prepared for filing, which involves ensuring they are complete, signed, and have the necessary attachments.
Then, the documents should be sorted according to the filing system's established criteria, such as date, subject, or alphabetical order. Once sorted, they should be filed in the appropriate location within the filing system. It's important to update any tracking records or databases to reflect that the documents have been properly refiled. This helps maintain order and efficiency in document management.