Question

A person has already applied for an employment opportunity with a legal employer in the past. The person reapplies after sometime for an opportunity with a different legal employer in the same enterprise. The person while applying for the second time provides a new national identification value.What option should you have as an HR Specialist to check if there is already a matching record existing in the system?

A. The HR Specialist does not have to do anything. The application will save the person record and there will be two person records available for further processing.
B. The application will identify a match if the first name, the first character of the last name, and
the date of birth or the same and if the last name, the first character of the first name, and the date of birth are same. The HR Specialist will need to identify the record to be same and proceed further.
C. The application will identify a match if the first name, the first character of the last name, and the date of the birth are the same. The HR Specialist will need to identify the record to be same and proceed further.
D. The HR specialist does not have to do anything. The application will identify a matching record the moment a second record is entered in the system.

Answer 1

For a person reapplying to the same enterprise with a new identity value, the HR Specialist should rely on the applicant tracking system to match personal details and then personally verify the record match to proceed further, especially for professional and unbiased employment practices.

Step-by-step explanation:

When a person reapplies for an employment opportunity with a different legal employer in the same enterprise and provides a new national identification value, as an HR specialist, you should be aware of how your applicant tracking system (ATS) matches candidate records. Option B appears to offer the most detailed and practical approach, the application will identify a match if the first name, the first character of the last name, and the date of birth are identical, and similarly if the last name, the first character of the first name, and the date of birth are the same. In this case, the HR Specialist will need to identify the record to be the same and proceed further. This step is crucial to ensure that the HR functions professionally and helps to reduce bias in the hiring process by maintaining accurate records and preventing any discrimination that might arise from handling multiple applications from the same individual differently.