Question

Under the Hours of Service regulation, which of the following documents would be considered a supporting document and therefore would be required to be kept for 6 months?

a. hotel receipt
b. fax receipt
c. movie ticket
d. all of the above

Answer 1

Hotel receipts and fax receipts related to the transport operation are considered supporting documents under Hours of Service regulations, and need to be kept for six months. A movie ticket is not a supporting document.

Step-by-step explanation:

Under the Hours of Service (HOS) regulations, all supporting documents that can verify a driver's HOS records must be retained for a period of six months. Supporting documents include any records that are generated or received by the motor carrier which could be used, as part of the audit process, to verify the information recorded on the driver's record of duty status (RODS). Therefore, hotel receipts, being directly related to the accommodation of a driver during a trip, would be considered a supporting document. A fax receipt could also be a supporting document if it is related to the transport operation, such as receipts for job assignments or delivered goods. However, a movie ticket is not typically related to the verification of a driver's work and would not be considered a supporting document under the HOS regulations.

Answer 2

Supporting documents under the Hours of Service regulations include those related to a driver's work activities, such as hotel and fax receipts. These are required for verifying HOS records and must be kept for 6 months.

Step-by-step explanation:

Under the Hours of Service (HOS) regulations, commercial vehicle drivers' activities are tracked to ensure safety and compliance with driving and rest periods. Among the documents that need to be retained are those that corroborate a driver's HOS records. According to the Federal Motor Carrier Safety Administration (FMCSA), supporting documents include a range of materials that can verify a driver's reported duty status. This would typically include any receipts or documents generated in the ordinary course of business that can be cross-referenced with the HOS logs.

Therefore, in this case, a hotel receipt would be considered a supporting document as it could show where the driver was resting. A fax receipt may also be included if it relates to the transport of goods or the driver's movements. A movie ticket, however, is not normally associated with the driver’s work activities and would not usually be considered a supporting document. Based on these criteria, the answer would be both (a) hotel receipt and (b) fax receipt.