Final answer:
To create a successful RFP, include a clear statement of the problem, objectives, the five Ws (Who, What, Where, When, Why), a structured introduction, detailed descriptions, budget details, visual elements, and reflect critically on the proposal's organization and clarity.
Step-by-step explanation:
When submitting a request for proposal (RFP), it is crucial to include the most important information to ensure a comprehensive outline of the project needs and expectations. This starts with understanding the rhetorical situation, assessing the purpose, audience, and genre of the proposal. It is essential to clearly state the problem your proposal is addressing, providing background information and evidence to support the need for a solution. Then, outline the specific objectives, including the five Ws: Who is involved, What you aim to accomplish, Where the project will take place, When it needs to be completed, and Why the project is necessary.
In terms of structure, open with a strong introduction that succinctly states the subject and significance of the proposal. Follow this with a detailed description of services and deliverables, coupled with the project's scope and timeline. Don't forget to include budget details, along with any criteria for evaluating proposals. Visual elements such as charts, graphs, and other media can be useful to convey complex information clearly and effectively. Lastly, make sure your thesis is clear and that your proposal is well-organized, connecting all ideas coherently. Reflect critically on your writing process and make necessary revisions to strengthen the proposal before submission.