Final answer:
A Letters of Deviation (LOD) is a formal document that allows for a temporary deviation from standard procedures. To issue a LOD, a business unit conducts a thorough review and risk assessment. Clearing a LOD involves ensuring compliance with original standards and formal closure in company records.
Step-by-step explanation:
Letters of Deviation (LODs) are formal documents issued within a business or organizational unit to allow deviation from established procedures or standards. The process to issue a LOD typically involves a thorough review wherein the requesting party must justify the need for deviation, often providing evidence or data to support the request. This is followed by an assessment from the relevant authority within the unit, which may include risk analysis and the consideration of possible impacts.
Once a LOD is granted, it includes specific conditions and limitations, and it's generally time-bound. To clear a LOD, the unit must ensure that the conditions for deviation are no longer applicable or that the standard procedures are reinstated. This often involves a compliance check or audit to confirm adherence to the original standards. The LOD is formally closed out in the organization's records, often requiring a final report detailing the deviation and the outcomes.