Final answer:
During an ad-hoc project meeting, it's likely that the project manager will clarify goals, document action items, and explain the purpose of the meeting. These actions align with good communication skills and meeting expectations, which are integral for project success.
Step-by-step explanation:
During an ad-hoc project meeting, it is most likely that all of the following will occur:
- Clarify what is hoped to achieve to provide direction and focus.
- Carefully document all action items and assign responsibility for them to ensure accountability.
- Clearly explain the purpose of the meeting to ensure everyone understands the goal and is on the same page.
Good communication skills are essential in this context, as they enable the project manager to convey the objectives, engage the team effectively, and document the proceedings accurately. Meeting expectations and holding team members accountable are key responsibilities for any project manager, and these meetings serve as a platform for addressing immediate project needs or concerns.
For an example: Suppose I was tasked with managing a critical phase of a software development project. The first step I took was to call an ad-hoc meeting to swiftly address a sudden roadblock. During this meeting, I clarified the challenge we faced, documented the proposed solutions and assigned actions items to specific team members. As a result of this focused and communicative approach, the team was able to overcome the obstacle and maintain project momentum.