Final answer:
A medical receptionist writing to a patient to schedule an annual physical exam is drafting an appointment reminder letter, which is a type of business letter geared towards prompting clients or patients to take specific actions like making appointments.
Step-by-step explanation:
The student's question relates to the type of business letter represented by the example provided. A medical receptionist reminding a patient to call and schedule her annual physical exam would be writing an appointment reminder letter. This is a specific kind of business correspondence that falls under the broader category of business letters. The purpose of this type of letter is to provide a professional and formal way to communicate with clients or patients regarding their need to take action, such as scheduling an exam or follow-up appointment.
When composing such letters, it is important to follow the standard parts of a business letter which include the return address, date, inside address, greeting, body of the letter, closing, and your signature followed by your typed name. In the body of the letter, the first paragraph should clearly state the letter's purpose, in this case, to remind the patient to call and schedule an appointment. Subsequent paragraphs provide relevant details or instructions, and the closing paragraph should restate the purpose with a polite call-to-action.