Question

Kendra Washington is the administrative assistant for Dr. Benson, the director of an inner-city community clinic. The clinic depends on charitable contributions for a significant portion of its operating funds. Dr. Benson has asked Kendra to draft a letter to past and potential contributors in anticipation of the clinic's annual fundraising drive. The purpose of the letter is to explain the progress of the clinic over the last year and how it contributes to the community. The most important part is to ask the recipient to make a donation. Kendra knows that the organization and wording of the letter are important in order for it to be effective.

What should Kendra do first?

Answer 1

Kendra, the administrative assistant, should begin her letter by defining the objective and drafting an outline that includes an introduction, detailed supporting body paragraphs, and a persuasive conclusion to encourage donations for the clinic.

Step-by-step explanation:

As an administrative assistant, Kendra should first define the objective of her letter. She must articulate the clinic's achievements and their impact on the community over the past year. To begin, Kendra should draft an outline, starting with an introduction that includes a polite opening line and a concise statement of purpose. Following this, she should create body paragraphs that offer relevant facts and details supporting the request for donations. Finally, the conclusion should reiterate the request and the importance of contributions. The initial paragraph could explain the positive changes that have occurred due to donations and how they helped the clinic serve the community better. Subsequent paragraphs might then detail specific examples of the clinic's progress, like increased patient volume, expanded services, or success stories. The closing paragraph should encapsulate the call for support, emphasizing the integral role of the contributors in enabling the clinic to meet its mission. By structuring the letter in this way, Kendra ensures the letter is not only informative but also compelling, effectively encouraging recipients to donate.