Question

Kendra Washington is the administrative assistant for Dr. Benson, the director of an inner-city community clinic. The clinic depends on charitable contributions for a significant portion of its operating funds. Dr. Benson has asked Kendra to draft a letter to past and potential contributors in anticipation of the clinic's annual fundraising drive. The purpose of the letter is to explain the progress of the clinic over the last year and how it contributes to the community. The most important part is to ask the recipient to make a donation. Kendra knows that the organization and wording of the letter are important in order for it to be effective.

The purpose(s) of this letter is to:

Answer 1

Kendra Washington's business letter aims to update donors on the clinic's progress and request contributions. It must be well-organized, with a concise introduction, supportive body paragraphs, and a closing paragraph that emphasizes the call to action.

Step-by-step explanation:

The purposes of Kendra Washington's formal business letter are to inform the clinic's past and potential contributors about the clinic's progress and contributions to the community over the past year, and to solicit donations for the clinic's annual fundraising drive. The organization and wording of Kendra's letter will be crucial to its effectiveness in achieving these goals.

In drafting the body of the letter, Kendra will focus on making a succinct introduction with a polite opening line that establishes her connection to Dr. Benson's clinic. She will then clearly state the purpose of the letter and proceed with supporting facts and details in the following paragraphs, ensuring that each point is separated into logical paragraphs for clarity.

The structure of the business letter will involve an introduction that provides a compelling motivation for writing, followed by body paragraphs that present the clinic's achievements, contributions, and needs in a concise manner. The final paragraph will reiterate the need for contributions, underscoring the importance of the request and inviting the recipient to donate.