Final answer:
When designing business letters, memos, and faxes, proper formatting, clarity, and professionalism are key. These should be readable, concise, and follow standard business writing forms, such as block formatting for letters. Proofreading and consistency in style will ensure that the communication is effective and professional.
Step-by-step explanation:
When designing business letters, memos, and faxes, several essential criteria should be considered to ensure effective communication. These documents are formal in nature and require a specific format and style. Here are some guidelines to follow: Use correct spelling and proper grammar, including punctuation and capitals. Utilize spelling and grammar checkers to assist you. Implement bullets and numbering for readability when listing multiple points. Avoid using all capitals as it can imply shouting in written communication. Emphasize key words or phrases using bold or italics. Read your message out loud before sending to ensure clarity and proofread for errors. Consider feedback from a colleague when the communication is of high importance. Be concise and to the point, avoiding text language and slang. Your business email should be reserved for company business while personal email for personal matters.
Business writing is distinct from academic writing in style and form, often avoiding contractions and colloquialisms. Business documents have standard forms and styles that you should adhere to, such as block formatting in business letters. Block formatted letters should be single-spaced, with double spacing between paragraphs, left-justified, and using a readable font like size 12 Times New Roman or Arial. A standard business letter will always include the date, sender's and recipient's addresses, a salutation, a body, and a closing line. The professional email checklist suggests ensuring your email address is appropriate and that the subject line clearly indicates the content of your message. Remember that business documents should be written with a formal tone, clear structure, and should be proofread before sending.