Question

Scenario: ABC Association Convention 10th Annual Convention

Suppose you are the meeting planner for ABC Association's 10th Annual Convention. You are responsible for planning the convention which draws 5,0oo people in Washington, DC. The dates are the first week of February of next year. The venue is the Washington, DC Convention Centre for the convention. The housing block includes four different hotels, each of which is a short Metro (subway) or taxi ride away (there is a Metro stop at the Convention Center itself). The Mayor of the city will be giving the opening keynote session and someone from the White House (President, Vice president, Secretary of State) has committed to try to attend the closing keynote session. There are several onand-off site special events included in the program, including receptions, parties, and tours. The program includes both professional and volunteer speakers. The professional speakers are paid, the volunteer speakers are not. Session size varies from 25 attendees to 150 attendees. The keynotes are expected to draw 4,500.
Using the scenario provided for the 10th Annual ABC Association Annual Convention, take each of the risks that you determine need to be "managed" and specify one or more mitigation measures that you will use.
For which risks will you:
1. Create a contingency (or backup) plan?
2. What will it be?
3. Take out insurance?
4. What kind?
5. Negotiate a particular contract provision?
6. Which one?
7. Hire security?
8. What Kind?

Answer 1

To manage risks for the ABC Association's 10th Annual Convention, it is important to create a contingency plan, take out insurance, negotiate contract provisions, and hire security.

Step-by-step explanation:

Managing risks is an important aspect of planning any event, including the ABC Association's 10th Annual Convention. Here are some risks that need to be managed along with specific mitigation measures:

1. Contingency plan: Create a contingency plan for any unexpected issues that may arise during the convention, such as technical difficulties or speaker cancellations. This plan should outline alternative solutions and be ready to implement if needed.
2. Insurance: Take out insurance to cover any potential damages, accidents, or cancellations. This can include event cancellation insurance, liability insurance, and property damage insurance.
3. Contract provisions: Negotiate contract provisions that protect the association's interests, such as a force majeure clause that allows for cancellation or rescheduling in case of unforeseen circumstances.
4. Security: Hire security personnel to ensure the safety and security of the attendees, speakers, and staff. This can include uniformed guards, surveillance cameras, and bag checks.