Final answer:
The chairman would consider the existing rules regarding quorum and member presence for votes, then put the motion to suspend the rule to a vote, typically requiring a supermajority. If the motion passes, the meeting can continue under the adjusted terms, ensuring all actions comply with the organization's established rules and procedures.
Step-by-step explanation:
As the chairman at a meeting where a member moves to suspend the rule relating to the number of members necessary to conduct a meeting, the appropriate action involves a deliberative process as provided by the parliamentary procedure.
Initially, one would consider the existing rules that dictate the need for every member to be present for the vote and the requirement for a quorum to do business, outlined in the relevant organizational rules or governing documents. If the rules permit such a motion to suspend, the chairman would then need to put the motion to a vote, typically requiring a supermajority for passage.
Quorum rules are fundamental to the integrity of the meeting process, ensuring that a representative number of members participate in decision-making. However, some situations may demand flexibility, perhaps due to an urgent matter necessitating immediate action.
It is vital, however, to make these exceptions in compliance with the rules. If the governing board agrees that suspending the rule could lead to a more effective outcome, and if the required number of members supports the suspension, then the meeting may continue with a potentially lowered member presence threshold.
It is crucial to apply this procedure with caution to maintain fairness and to ensure that all members have a clear understanding of the implications of such a change. The chairman has the responsibility to oversee this process, assure compliance with proper parliamentary procedures, and ultimately facilitate the appropriate continuation or adjournment of the meeting in light of the outcome of the vote on the motion to suspend.