Final answer:
When counseling documents should be removed from an officer's files in a government department is determined by the department's document retention policies.
Step-by-step explanation:
In the context of the question, the Department refers to a specific government department where counseling documents are retained in officer's files. Based on the information provided, it is not explicitly stated when these documents should be removed. However, it is common practice for government departments to have document retention policies that outline the timeframe for retaining and disposing of various types of documents. It would be best to consult the specific department's policy or guidelines to determine when counseling documents should be removed from an officer's files.