Final answer:
Express appreciation when rejecting a job applicant, and use the application letter to reassure the employer by aligning skills with job requirements using specific examples and action verbs. The letter should invoke a follow-up while expressing gratitude.
Step-by-step explanation:
When rejecting a job applicant, it is considerate to soften the blow by expressing appreciation for his or her application. This approach shows respects for the effort the applicant put into applying and acknowledges the time they spent on the process. A positive rejection letter may include a thank you for the applicant's interest, a note on the high volume of applicants or the competitiveness of the field, and perhaps encouragement to apply for future positions.
An applicant can reassure a potential employer who has imperfect information by effectively highlighting relevant experience and skills that match the job requirements. Candidates should focus on their value to the company, starting the application with a strong emphasis on the company's needs and how their skills align. Using specific examples and action verbs to describe accomplishments will help demonstrate their capabilities.
In writing an application letter, it is important to be appreciative of the opportunity to apply, include contact information, and clearly state that a current résumé is attached. Additionally, the body of the letter should explain how the candidate's skills match the job's requirements with specific examples, using action verbs and addressing all listed requirements from the job ad. The conclusion should suggest a follow-up meeting, express interest in the role, and thank the employer for considering the application.