Question

The best reason for restricting access to employee records to only those who have a "need to know" is:

A. Because only human resources should have access to employee records
B. So that filing doesn't have to be updated immediately, saving time
C. To prevent employee records from getting lost or accidently deleted
D. To prevent discrimination, identity theft, and privacy breaches

Answer 1

Restricting access to employee records to only those who have a "need to know" is important to prevent discrimination, identity theft, and privacy breaches.

Step-by-step explanation:

The best reason for restricting access to employee records to only those who have a "need to know" is to prevent discrimination, identity theft, and privacy breaches. By limiting access to authorized personnel, organizations can ensure that sensitive employee information is not misused or accessed by unauthorized individuals.

For example, if all employees had access to employee records, it could lead to discrimination if personal information is used to make biased decisions during hiring or promotions. Additionally, unauthorized individuals could use the information for identity theft, which can have serious financial and personal consequences for employees.

By implementing the principle of "need to know" and restricting access to employee records, organizations can protect employee privacy, prevent discrimination, and maintain the security of sensitive information.