Question

Pete is sensitive about the security of his personal identity information since his credit card has been stolen twice in the past year. He is trying to clear up his credit rating because of the problems with the stolen cards. Now, he has approached the HR manager at his organization and requested that his Social Security number be removed from all of the company records. He thinks that a mistake could cause him more grief if the Social Security number were to be obtained by thieves. As the HR professional, what should you do?

A. The company can and should delete the Social Security number from its records to protect Pete.
B. There is a need for the company to keep the Social Security number for tax reporting.
C. There is a need for the company to keep the Social Security number for census reporting.
D. The company has no need for the Social Security number but should keep it regardless.

Answer 1

As the HR professional, you should explain to Pete the reasons for keeping his Social Security number on file.

Step-by-step explanation:

As the HR professional, you should explain to Pete the reasons for keeping his Social Security number on file. While it is understandable that Pete is concerned about the security of his personal information, there are certain legal and practical reasons why the company needs to keep his Social Security number.

One of these reasons is tax reporting. Companies are required by law to provide accurate employee information for tax purposes, and the Social Security number is an important piece of identification for this purpose. Additionally, the company may need to keep the Social Security number for census reporting.