Question

What data entry controls should be incorporated when using batch processing

Answer 1

When using batch processing, several data entry controls should be incorporated, such as validation checks, limit checks, and batch totals. These controls help ensure accurate and reliable data processing.

Step-by-step explanation:

Data Entry Controls for Batch Processing

When using batch processing, there are several data entry controls that should be incorporated to ensure accuracy and integrity of the data. These include:

1. Validation Checks: This involves verifying that the data entered meets certain criteria, such as ensuring numeric fields contain only numbers, dates are entered in the correct format, and required fields are not left blank.
2. Limit Checks: These controls are used to check if a data value is within acceptable limits or ranges. For example, if the system expects a quantity to be between 1 and 100, any value outside that range would be flagged as an error.
3. Batch Totals: These controls involve calculating and comparing totals of specific fields within a batch of data. For instance, a batch total of invoice amounts can be calculated and compared to ensure that all amounts were entered correctly.

By implementing these data entry controls, errors or discrepancies can be identified at the time of entry, minimizing the risk of inaccurate data being processed in batch operations.