Final answer:
The task involves crafting a well-organized message, starting with brainstorming and outlining before writing a strong draft. Proofreading and revising are crucial, with some issues warranting in-person communication. Publishing options and concise messaging are also considered.
Step-by-step explanation:
The question involves preparing a message addressing a chosen topic and the subsequent creation of a rough draft following effective communication strategies. To begin, identify key elements such as the subject, recipients, and main points to include through brainstorming, followed by organizing these points logically. Consider necessary background information to include by answering reporters' questions. Then, draft an email, ensuring it maintains clarity and brevity; complex issues may warrant a phone call or in-person meeting instead. Finally, emphasize the need for revisions and proofreading before sending the message or presenting the content, recognizing the importance of concise messaging catered to the audience's attention span. An understanding of when to escalate communication to more personal channels based on content length and issue severity is crucial.
When structuring the email, it is vital to create a paragraph plan to map out the content, ensuring that each paragraph includes a topic sentence and related evidence that is fact-checked and properly cited. Drafting also involves allowing for changes, as sometimes starting over can lead to a stronger end product. Lastly, acknowledge options for making the completed project public, such as publishing in a campus newspaper or presenting at a relevant meeting, and the value of summarizing complex messages into concise sound bites or campaign slogans.