Question

When it is necessary to correct minutes that have already been distributed or read, you must _______.

a. ask an auditor to initial the changes
b. ask one of the officers or meeting facilitator to initial the change
c. draw a line through the error, and write the correction above it and then ask for someone to initial it
d. draw a line through the error and write the correction above it

Answer 1

When it is necessary to correct minutes that have already been distributed or read, you must draw a line through the error, write the correction above it. So, the correct answer is d. draw a line through the error and write the correction above it.

Step-by-step explanation:

To correct distributed meeting minutes, draw a line through the error, write the correction above, and then ask for someone, typically one of the officers or the meeting facilitator, to initial it.

This ensures that there is a record of both the mistake and the correction, along with the authentication of the change by a responsible party.

It's important to maintain both transparency and accuracy in record-keeping for meetings.

Thus, the correct answer is d. draw a line through the error and write the correction above it.