Question

Which of the following systems flowcharting guidelines is correct?

a. documents or reports printed by a central computer should first be show in that computer's column
b. sequential process steps, with no intervening delay, should be shown as one process
c. divide the flowchart into columns, one for each internal entity, and label each column
d. use a manual process symbol to show the sending or filing of a document

Answer 1

The correct systems flowcharting guideline is to divide the flowchart into columns for each internal entity and label them. Other options either add useful context (like where outputs should be shown) or incorrectly suggest combining sequential steps without representing individual processes or using manual process symbols to show document handling.

Step-by-step explanation:

The question is regarding the correct guideline to use when creating a systems flowchart. Of the presented options, the correct one is:

• c. divide the flowchart into columns, one for each internal entity, and label each column.

This approach helps to organize the flowchart, making it easier to understand and follow the processes within different areas or departments of a system. Option a is also correct as it ensures that outputs are shown in the right context, relating to the entity responsible for generating them. However, option b would be incorrect for a systems flowchart since even though consecutive steps without delay can be combined for simplicity, individual processes should be represented to show the system's flow accurately. Lastly, option d is misleading as manual processes are typically represented by distinct symbols to indicate a non-automated action. Choosing the precise symbols and arrangement is essential to accurately demonstrate the workflow and enhance readability.