Question

It is important that documentation support or agree with an invoice before payment is approved and a check is issued. Which documents should be matched to make sure that the invoice received relates to a valid order that was placed and that the goods were received?

A. Purchase requisition, purchase order, and receiving report.
B. Purchase order, receiving log, and invoice.
C. Purchase requisition, receiving report, and statement.
D. Purchase order, receiving report, and invoice.

Answer 1

To ensure that an invoice aligns with a valid order and goods received, the documents that need to be matched are the Purchase Order, Receiving Report, and Invoice.

Step-by-step explanation:

When matching documents to ensure that an invoice relates to a valid order and goods received, it is important to match the Purchase Order, Receiving Report, and Invoice.

• The Purchase Order is a document that the buyer sends to the supplier to request a specific quantity of goods or services.
• The Receiving Report is a document completed by the receiving department to confirm that the goods have been received as per the Purchase Order.
• The Invoice is a bill issued by the supplier to request payment for the goods or services provided.