Question

You are tasked with disposing of physical copies of last year's grant application forms containing personally identifiable information (PII). To ensure compliance with PII safeguarding procedures, is using a cross-cut shredder to render the documents unrecognizable and beyond reconstruction an appropriate method?

A. Yes, this method is compliant with PII safeguarding procedures.

B. No, using a cross-cut shredder is not effective for PII protection.

C. It depends on the volume of documents being shredded.

D. A more secure method would be to dispose of the documents without shredding.

Answer 1

Using a cross-cut shredder to render the documents unrecognizable and beyond reconstruction is an appropriate method for disposing of physical copies of grant application forms containing PII. Cross-cut shredding offers a higher level of security and is commonly used for PII protection.

Step-by-step explanation:

Using a cross-cut shredder to render the documents unrecognizable and beyond reconstruction is an appropriate method for disposing of physical copies of grant application forms containing personally identifiable information (PII). This method ensures compliance with PII safeguarding procedures as it effectively destroys the documents and makes it extremely difficult for anyone to piece them back together.

By cutting the documents into small, confetti-like pieces, a cross-cut shredder offers a higher level of security compared to a strip-cut shredder, which merely cuts the documents into long strips. Additionally, cross-cut shredding is commonly used for PII protection in various industries and organizations.

Moreover, shredding is a recommended method for disposing of PII, ensuring that the information cannot be easily accessed or misused by unauthorized individuals. It is important to dispose of PII properly to protect individuals' privacy and prevent identity theft.