Question

A company updates the payroll master file at the end of the week. The payroll time cards are transported to the computer center for processing. The sequence of events followed by the computer center in updating its master file should be_________

Answer 1

The computer center updates the master file by validating time cards, entering data into the system, updating the master file, reconciling the new data with existing records, generating reports and backing up updated files.

Step-by-step explanation:

The sequence of events followed by the computer center in updating its master file after payroll time cards are transported for processing should include several key steps to ensure accuracy and integrity of the data. The process typically includes the following steps:

1. Validation of time cards to check for any discrepancies or errors.
2. Data Entry, where information from time cards is entered into the system.
3. Updating the payroll master file with the new data.
4. Reconciliation of the new entries with existing records to ensure accuracy.
5. Generating reports such as paychecks and summaries for management review.
6. Backup of the updated files for data security and integrity.

All these steps are taken to maintain an accurate and secure payroll system, which is critical for both the company and the employees.