Question

The fax machine is an essential piece of equipment used in the medical office to send sensitive information between medical facilities. What statement must be on the fax cover sheet to ensure the security of these faxed documents?

Answer 1

A fax cover sheet sent between medical facilities should include a confidentiality statement to protect sensitive information. It should clearly state that the information is for the intended recipient only and provide instructions if received in error.

Step-by-step explanation:

In order to ensure the security of sensitive information sent between medical facilities via fax, the fax cover sheet must include a specific disclaimer statement. This statement should indicate that the information is confidential and intended only for the designated recipient. A common statement used is "The information contained in this facsimile may be confidential and legally privileged. Only the intended recipient may use, copy or disclose the information. If you have received this message in error, please notify the sender immediately and delete this message from your system." Additionally, it is important to have a clear subject line on the fax cover sheet to help the recipient refer back to it easily at a later date.