Final answer:
The last step before distributing written communication is proofreading. This ensures the document is clear, coherent, and error-free, encompassing a final thorough check for any potential mistakes.
Step-by-step explanation:
The last step to take before distributing written communication is proofreading. After you have completed the process of brainstorming, drafting, and editing, proofreading is essential to ensure that your document is free of errors and is clear and coherent.
This four-step process involves reading through your content to check for completeness and clarity, using software tools to spell check, manually checking for correct word usage, and confirming the accuracy of recipient information before sending. Proofreading acts as a final check to catch any mistakes that might have been missed during the editing stage and ensures your written communication effectively conveys its intended message.