Final answer:
A notary agent shows their notary commission, notary seal or stamp, and their record book or journal upon arrival to a lender. The notary commission is a state-issued document certifying their authority, while the seal or stamp endorses documents with required information. The record book logs notarizations performed.
Step-by-step explanation:
When a notary agent arrives at a lender's location for a loan closing or other financial transactions, they typically need to present certain documents and credentials to fulfill their role in the transaction. A notary agent, also known as a notary public, is an official who is authorized to act as a reliable, impartial witness to the signing of documents, to administer oaths and affirmations, and to perform other acts varying by jurisdiction.
Upon arrival, a notary agent is required to show their notary commission, which is a document issued by the state authorizing the individual to act as a notary. This certificate must be current and valid. In addition to their commission, notaries often carry a notary seal or stamp which they use to endorse documents. This seal includes the notary's name, the words 'Notary Public,' the state of commissioning, and the notary's commission number and expiration date, ensuring that the notarization process adheres to legal standards.
Furthermore, a notary may be required to maintain a record book or journal of their notarial acts, which serves as a detailed record of the transactions they have notarized. This is an important aspect of maintaining the integrity of the notarization process. For mortgage lenders and financial transactions, the notary might also need to bring additional documentation, such as the loan documents to be signed and notarized or confirm ahead of time if they will be provided by the lender.
Overall, the notary's role is to ensure the authenticity of the signatures on the legal documents, to act as a deterrent against fraudulent acts, and to ensure that all parties involved are entering into agreements knowingly and willingly.