Final answer:
To send an email sharing personal news like a new job or flat, maintain a professional tone, use proper grammar, be discreet, and proofread before sending from the correct email address.
Step-by-step explanation:
When composing an email to a friend to share personal news such as a new job, a new flat, or a catch-up with a mutual friend, there are several key points to consider to ensure your message is clear, professional, and friendly. First, begin with a personal greeting and your news. You can then elaborate on your experiences or news with short, clear sentences and well-structured paragraphs. If your message is very long or involves complicated topics, consider having a verbal conversation instead.
Keeping a professional tone even in personal communications is useful as emails can easily be forwarded or shared unintentionally. Before sending, remember to:
- Proofread your email for spelling, grammar, punctuation, and clarity.
- Use standard spelling and proper grammar to show respect to the reader.
- Be discreet with your content, considering the potential wider audience.
- Refrain from writing in all capitals as it implies yelling.
- Use formatting, such as bold or italics, to emphasize key points without overdoing it.
- Conclude with an appropriate closing before proofreading again.
Finally, make sure you're sending the email from the correct account—if it's personal news, use your personal account, and for company business, use your business email. Double-check the recipient's address before hitting send.