Final answer:
When sending an email to a colleague about changes to a meeting, start with a professional greeting, state the meeting updates or new information clearly, use bullets for readability, and end with a polite sign-off. Ensure the email is error-free by reading it out loud, and remember that business emails should be sent from your company account.
Step-by-step explanation:
When composing an email to a colleague to deliver news about a meeting, it is essential to be clear and concise. Starting with a professional greeting such as "Hi [Colleague's Name]," or "Dear [Colleague's Name]," sets the right tone. Immediately state the purpose of your email: inform them about the change of date, updated agenda, or any important new information regarding the meeting.
In your email, use bullets or numbering if you have several points to make. This aids readability and ensures your colleague doesn't miss any important details. After laying out the changes and any new information, end your email with a polite sign-off, like "Thanks, [Your Name]" or "Regards, [Your Name]". Remember to use appropriate punctuation and capitalization; avoid using all caps as it implies shouting. Read the email out loud to yourself before sending it to catch any errors or awkward phrasings. Finally, send the email from your business account if this is related to company business, as your business email and its contents are company property.