Final answer:
A vendor list or supplier list displays the name, address, and other contact information of a company's vendors. It is important for managing vendor relations and ensuring efficient procurement processes, and can be kept in various formats including spreadsheets or within software systems like a Vendor Management System.
Step-by-step explanation:
The document that displays the name, address, and other contact information of a company's vendors is typically referred to as a vendor list or supplier list. This list serves as a directory, providing the essential details needed to get in touch with and manage relationships with the vendors that supply goods and services to a business. Maintaining an up-to-date vendor list is crucial for a company's operations, procurement, and supply chain management.
Usually, the vendor list includes information such as the vendor's legal name, physical address, mailing address, telephone numbers, email addresses, websites, and sometimes additional notes on the products or services they provide or the terms of the contracts in place. This list can exist in various formats, including paper records, spreadsheets, or within a specialized software system known as a Vendor Management System (VMS) or an Enterprise Resource Planning (ERP) system.
Organizing and keeping the vendor list updated helps a business maintain good vendor relations and ensures efficient procurement processes. An accurate list is also necessary for financial accounting, reporting, and in some cases, regulatory compliance, as businesses may need to report certain information about their vendors.