Final answer:
Inactive and closed files can be stored as paper in filing cabinets, digitally on hard drives or servers, on microfilm or microfiche, and in cloud-based storage systems to meet different preservation and access needs.
Step-by-step explanation:
Inactive and closed files can be stored in various formats, each catering to different needs for preservation, space management, and future accessibility. Here are four common storage formats:Paper format in filing cabinets - Traditional and still widely used; ideal for legal and historical documents that may require an original signature or when physical copies are requested.Digital format on hard drives or network servers - Saves physical space and allows for easy retrieval; ensures files are readily available and can be backed up for data security.Microfilm or microfiche - Utilized for long-term storage of valuable information; stable storage medium that can last for decades if stored properly.
Cloud-based storage - Offers remote access and shared resources; often includes security features and automatic backups, ideal for collaboration and disaster recovery planning.There are four formats in which inactive and closed files can be stored:Physical storage: The files are stored in physical form, such as paper documents or files stored in cabinets.Electronic storage: The files are stored digitally in electronic formats, such as PDFs, Word documents, or spreadsheet files.Cloud storage: The files are stored on remote servers accessed through the internet, providing easy access and backup.Archival storage: The files are stored in specialized archival storage systems that are designed for long-term preservation, such as magnetic tape or optical discs.