Final answer:
In Microsoft Access, clicking 'Auto Order' in the Tab Order dialog box makes the program automatically reorder the tab sequence based on the locations of fields on the form, which is crucial for user navigation and data entry efficiency. The correct option is (1)
Step-by-step explanation:
If you click Auto Order in the Tab Order dialog box, Access attempts to redo the tab order based on the location of the fields on the form. The Tab Order feature in Access is important for ensuring that the users can navigate through a form logically and efficiently. By using the Auto Order function, Access evaluates the placement of controls on your form and automatically assigns a tab order that it anticipates will be the most intuitive.
Using a correct tab order is crucial for usability, particularly for users who rely on keyboards to navigate, because it dictates the sequence in which the fields are selected when the Tab key is pressed. In the context of database forms, having an intuitive tab order can greatly improve the efficiency and experience of entering data. It's important to note that after Access reorders the tabs automatically, you can still adjust the order manually by selecting each field and moving it up or down within the list if you need to refine the order further.
The options Reset Order, Reorder Fields, and Update Order may sound related but they do not perform the same function as Auto Order with regard to calculating a new tab sequence based on control positions.