Question

You are a remote medical coder, and you primarily communicate with your supervisor over email. In the past few weeks on the job, you have discovered a method of recording and organizing patient data that may make you and your colleagues process smoother and more efficient. This method involves creating a shared database and assigning each coder a set of letters from the alphabet.

Address the issue of the old, inefficient process and propose the change in this workflow process to your supervisor by composing the text of an email in a Word Document.

Answer 1

The email proposes to the supervisor an improved workflow involving the creation of a shared database for medical coding, which could enhance efficiency and reduce healthcare costs while maintaining patient confidentiality.

Step-by-step explanation:

Dear [Supervisor's Name],

I hope this message finds you well. I have been reflecting on our current medical coding process and exploring potential enhancements to our workflow. Over the past weeks, I have developed an efficient organizing system that could significantly streamline our coding operations.

The current process, while familiar, has several inefficiencies that could be addressed. I have noticed that retrieval of patient data is sometimes slow due to how records are currently stored. This can lead to a reduction in productivity as coders wait for information.

The system I propose involves the creation of a shared database where patient records are accessible to all coders in real-time. Each coder would be assigned a specific subset of the alphabet, allowing for specialty in coding types of medical records. This would not only improve accuracy but also hasten the coding process.

Before moving forward, I've considered the importance of maintaining the privacy of health records. Therefore, I propose we discuss the plan's details to ensure compliance with all HIPAA regulations. By creating a secure shared database, we not only enhance efficiency but also uphold our commitment to patient confidentiality.

Shifting to this system could help us better share digital records among health providers, a method proposed to improve the quality and reduce the cost of health care in the U.S. while safeguarding patient privacy. I would appreciate the opportunity to discuss this in further detail, either via a scheduled meeting or at your earliest convenience.

Thank you for considering my proposal. I look forward to your feedback and the possibility of enhancing our team's productivity.

Best regards,

[Your Name]